HR Documents

Forms (24)

New hire to complete and return

Direct Deposit Authorization	If you offer direct deposit, have new hires complete this form to have their pay deposited directly into their bank account.
I-9 Form: Employment Eligibility Verification	This form must be completed on an employee’s date of hire to verify that he or she is eligible to work in the U.S. Retain for at least three years, or for one year after termination, whichever is later.
Receipt of Company Property	Use this form to document company property provided to each employee.
Federal W-4 (2021)	This form must be completed by each employee to determine the appropriate level of federal income tax to withhold from earnings.
Emergency Contact Form	Have new hires complete this form in order to identify contacts to be called in case of an emergency.
Employee Acknowledgment of Handbook	Have new hires sign this form to confirm receipt and understanding of the employee handbook.
Federal W-4 (Spanish)	This form must be completed by each Spanish-speaking employee to determine the appropriate level of federal income tax to withhold from earnings.
CA Withholding Exemption Certificate (for Nonresidents)	This form is used to certify an exemption from nonresident withholding for nonwage income. This form does not apply to payments for wages to employees.
Hiring: CA – Employee’s Withholding Allowance Certificate	This form must be completed by each CA employee to determine the appropriate level of state income tax to withhold from earnings. Employees must also complete Federal Form W-4.

Notices (24)

To distribute to new hires

Model Notice of Health Care Marketplace (For employers that don’t offer a health plan)	Employers are required to provide employees with a notice containing certain information about health care marketplaces (“exchanges”). This model notice is for employers that don’t offer health coverage.
Model Notice of Health Care Marketplace (For employers that offer a health plan)	Employers are required to provide employees with a notice containing certain information about health care marketplaces (“exchanges”). This model notice is for employers that offer health coverage.
Model Notice of Health Care Marketplace in Spanish (For employers that don’t offer a health plan)	Employers are required to provide employees with a notice containing certain information about health care marketplaces. Created by the Department of Labor, this model notice is in Spanish and for employers that don’t offer health coverage.
Model Notice of Health Care Marketplace in Spanish (For employers that offer a health plan)	Employers are required to provide employees with a notice containing certain information about health care marketplaces. Created by the Department of Labor, this model notice is in Spanish and for employers that offer health coverage.
Employee Information Form	Employers can use this form to help collect information they need for new employees.
CA Paid Family Leave Brochure (Spanish)	This brochure must be provided to Spanish speaking employees at the time of hire and when employees request leave to care for a family member or bond with a new child.
CA Notice of Medical Provider Network (Sample)	If you use a Medical Provider Network to treat workplace injuries, you must provide this notice to new hires.
CA Disability Insurance Provisions	Provide employees with this form upon hire and when employees become ill or injured for non work-related reasons.
CA Paid Family Leave Brochure	This brochure must be provided to employees at the time of hire and when employees request leave to care for a family member or bond with a new child.
CA Sexual Harassment Information Sheet	This notice must be provided to all new hires. It explains procedures for filing a harassment claim and company obligations to prevent harassment.
CA For your Benefit Brochure (Programs for the Unemployed)	This pamphlet must be provided to employees at the time of hire, leave of absence, and termination.
CA Wage Theft Prevention Notice	This notice must be provided to each employee at the time of hire. Upon any change to wage information, an updated notice must be provided within 7 calendar days.
CA Wage Theft Prevention Notice (Spanish)	This notice must be provided to Spanish speaking employees at the time of hire. Upon any change to wage information, an updated notice must be provided within 7 calendar days.
CA Workers’ Compensation Time of Hire Pamphlet	This pamphlet on workers’ compensation must be provided to employees at the time of hire.
CA Workers’ Compensation Time of Hire Pamphlet (Spanish)	This pamphlet on workers’ compensation must be provided to Spanish speaking employees at the time of hire.
Rights of Victims of Domestic Violence, Sexual Assault and Stalking	CA employers must provide this notice at the time of hire and upon request.
Rights of Victims of Domestic Violence, Sexual Assault and Stalking (Spanish)	CA employers must provide this notice at the time of hire and upon request.
CA Disability Insurance Provisions (Spanish)	Provide employees with this form upon hire and when employees become ill or injured for non work-related reasons.
California Consumer Privacy Act (CCPA) Employee Disclosure	If you are considered a covered business under the CCPA and have California resident employees, you will be required to (i) disclose to employees, applicants and certain others the categories of their personal information that you collect and process and (ii) the purposes for using such information. You must create or update your public-facing and internal-facing employment related privacy policy to include the required disclosure. This is the obligation of the employer, regardless of the involvement of a service provider such as ADP to process your employee data. This sample notice may be used for this purpose.
CA Sexual Harassment Information Sheet (Spanish)	CA employers are required to provide all new hires with this form which details procedures for filing a harassment claim as well as employer obligations with regards to sexual harassment.
CA For your Benefit Brochure (Spanish)	CA employers are required to provide newly hired as well as involuntarily terminated employees with this pamphlet. Employers are also required to provide the brochure when an employee is placed on leave of absence.